Purpose of Policy

This policy was created to clarify University guidelines regarding retention of electronic mail (e-mail) accounts by students, faculty, and staff following their departure from the University.

Students

Incoming students are assigned an electronic mail (e-mail) account prior to the start of their entry term.

Students retain their e-mail accounts for 120 days after the end of the last term for which they are enrolled in classes.

Faculty and Staff

Electronic mail accounts are assigned to new faculty and staff as we are notified of their affiliation with the University.

Faculty and staff will retain their e-mail accounts for 120 days after their last day of employment.

Adjunct faculty are a special case. An adjunct faculty that teaches regularly shall be allowed to keep his/her account as long as the individual is on good terms with Bradley. At the request of a Department Chair, an adjunct faculty member will be given a "permanent" e-mail account. Without additional action, that e-mail account will be deleted if the individual does not teach for one year.

Retired faculty and staff retain their e-mail rights and privileges upon request.

Exceptions

Exceptions to the above must be approved by a Vice President or above.

Date Created: 7/11/03
Last Updated: 5/11/05

Page managed by Mona Hutchison